Administrative Information Systems Steering Committee

The Administrative Information Systems Steering Committee will provide oversight for large technology requests and projects that require significant Information Technology Computing Services (ITCS) support and/or provision of technology personnel, products and services. The scope includes projects, risks, policies and shared services that are critical or have a significant impact on the Administrative Systems environment.

The Technology Steering Committee Primary Responsibilities

  • Provide strategic direction for administrative system technology applications, projects and services.
  • Approve, prioritize and monitor Administrative System projects including project scope, budgets and schedules, as well as changes to these items.
  • Participate in oversight activities to monitor and approve/reject changes to a project’s scope, schedule or budget, or elevate to executive leadership when appropriate.
  • Determine and allocate resources for technology requests, projects, and related services.
  • Provide a forum to communicate information related to the administrative system environment including applications, infrastructure, requests, projects and services (emphasis on requests and projects).
  • Review, approve and/or enforce policies, standards and procedures relating to administrative systems technology endeavors (Security, Audit Recommendations, Account Management, etc.).
  • Address project risks and issues that require internal executive level decisions.

Meetings

Frequency. The Steering Committee will meet quarterly or as required to keep track of issues and projects.

Program / Project Status. At each meeting, project and/or service request status will be reported to the committee by the appropriate representative using an agenda outline such as the following:

  1. Review Project Status
    1. Recommendations – (1) Provide a quick dashboard review of projects that are within the administrative system portfolio. Discuss the following items:
      • Overall Status
      • Scope status
      • Schedule status
      • Budget status
      • Milestone status
      • Accomplishments
      • Review and approval of project change orders
      • Specific requests for assistance of the Steering Committee
  2. Roundtable
  3. Responsibility for actions from this meeting
  4. Plans, date and location for next meeting

Steering Committee Members

NameRoleDivision/Dept
Don SweetCommittee SponsorITCS
Zach LochCommittee LeadITCS
Sara ThorndikeMemberA&F
Dee BowlingMemberFinancial Services
Carole WilsonMemberFinancial Services
Kitty WetheringtonMemberHR
Dan BlumbergMemberHR
TBDMemberEnrollment Services
TBDMemberEnrollment Services

Subject Matter Experts (SMEs) provide technical information to the committee.